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A Computerized Time Clock System is a employee time tracking system that is suitable for most organizations. A computerized time clock collects employee Punch IN (time in) and Punch OUT (time out) information and combines and collates it into management reports.
These reports are typically used for generating the information required to produce the payroll.
Computerized time clock systems are available in different configurations and capacities so you can build a system to match the size of your organisation.
The system consists of one or more so-called punch card or access units units combined with software that runs on an ordinary PC (Personal Computer) or other computer systems (UNIX, LINUX etc).
The punch card unit(s) collect the employee Punch IN (time in) and Punch OUT (time out) and pass it onto the computer that uses the data to generate reports and potentially the payroll. Used together the components ceate a computerized time clock system.
The major benefit of these systems is that once set up, they automatically collect all the employee information into a central computer (generally a standard PC) which then processes the reports.
Features vary with the exact system, but you should expect a good range of management reports that will accommodate your holiday, overtime, shift and pay-period policies.
You can buy an entry-level computerized time clock system which allows employees to Punch IN and OUT at one location, or a network-version where employees can Punch IN and OUT at multiple locations.
The data collection can be accomplished by various means, including traditional time clocks, time-and-date stamps, guard tour systems and access control systems that use badges or proximity cards.
You can also buy computerized time clock system that support newer biometric registration systems such as finger, hand, and subcutaneous fingerprint readers; proximity, barcode, and magnetic stripe badge readers and even telephone (using voice recognition).
Types of Management Reports Available
You should expect to find the following types of reports from a computerized time clock system.
- Employee Time Card Report
- Who is IN, Who is OUT Report
- Hours Worked Summary
- Shifts Report
- Holidays Report
- Time Card Approval
- Approaching Overtime
- Daily Totals By Employee
- Employee Profiles Report
PC Requirements
Any typical modern Windows PC will run the software providing the PC is not already full with other programs. This configuration will usually suffice:
- Intel Pentium II 400mhz or higher with Minimum 128MB Memory (Note most modern PCs will use a Pentium IV 256MB Memory)
- CD-ROM Drive
- At least 256 SVGA video
- 150MB available hard disk space
- Windows 98SE/2000/2003-Server/NT4.0(SP6a)/XP (Note most modern PCs will be running Windows 2000 or XP)
Some software also runs on larger systems using UNIX or LINUX.
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